December 2009

CONTENTS

Events
Resource Sharing News
OCLC for ILL
Reference Service News

Past Issues

WiLS Office will be closed December 23-25 and December 30, 2009-January 1, 2010. OCLC treats the following as non-referral days: Christmas Eve, Christmas Day, New Year's Eve, New Year's Day.

The conference is once again being held at the Hilton Virginia Beach Oceanfront from Wednesday, March 24 through Friday March 26, 2010.

Sessions
Pre-Conference starts on Wednesday, March 24 and promises to be one of the best yet with three-hour sessions on Resource Sharing, OCLC and ILLiad Data Reporting and hands-on lab, Copyright for Libraries, Using the IDS/Workflow Toolkit, and an in-depth look at all the new features of ILLiad 8.

ILLiad Borrowing 101 and Lending 101 sessions are also available for anyone wanting to brush up on their training, or who might be new to ILLiad.

Registration fee for Pre-Conference is $300.

Conference sessions start on Thursday, March 25 and end on Friday, March 26, 2010. More information about the preconference and conference sessions is available on the Conference Home Page. Sponsored Events

This year's Wednesday night social, at the Virginia Aquarium, is sponsored by the Copyright Clearance Center and includes the educational exhibits, shark and sea turtle tanks, horseshoe crab and stingray touch tanks, and scrumptious appetizers and beverages.

Thursday's Wine and Cheese social, brought to you by Atlas Systems, will feature Poster Sessions from your ILLiad colleagues. Stroll around and check out all the neat things being done at ILLiad libraries while enjoying the refreshments.

On Friday morning, attend the OCLC Update breakfast, sponsored by OCLC, and find out what is going on in the world of OCLC Resource Sharing and ILLiad from John Trares and Katie Birch of OCLC. You can get more information about the conference and available sessions, as well as register online, on the Conference Home Page. Hope to see you there!

Marilee Glover,
Atlas Systems, Inc.

Third Midwest Interlibrary Loan Conference!
Friday April 9, 2010 hosted at Loras College, Dubuque, Iowa
sponsored by DALINC (Dubuque Area Library Information Consortium)

If you're looking for an opportunity to share what you've accomplished in interlibrary loan or how you"ve accomplished it , please share your knowledge with others! The third Midwest Interlibrary Loan Conference Committee is seeking proposals for 50-minute presentations (40-45 minutes for the presentation with 5-10 minutes for questions). The presentations can be about any aspect of interlibrary loan including:

• Work flow issues
• State-wide systems
• OCLC
• Audiovisual lending
• ARIEL
• ILLiad
• Copyright
• Auto-deflection
• IFM

• Policy directory maintenance
• Rising mailing costs
• Public Library policies
• Customizing web pages
• Purchase on demand
• ILL Blogs
• Personnel management

• Alternatives to OCLC
• Distance learners
• Document Delivery
• Statistics and record-keeping
• Direct requests/unmediated requests
• Custom Holdings
• Customer Service

Information about the conference including specific information for presenters is available at: www.dalinc.org/midwestill/present.html. Fill out the proposal form and submit to joyce.meldrem@loras.edu by Friday, January 15, 2010 for consideration. The proposals will be blind-peer reviewed and you will be notified of your status by February 1, 2010.

For additional information, check out the conference web site at www.dalinc.org/midwestill

Daniel Boice
Divine Word College
102 Jacoby Dr SW
Epworth, IA

Over the Thanksgiving holiday the ILLiad listserv was finally retired (or at least for the time being). This listserv has been a staple of the ILL community for over a decade now, but there is a rumor that it may be taken up by another manager and restarted in the near future. A few universities have offered to re-start the listserv but there is no clear leader for this right now.

The only immediate replacement for the state of Wisconsin is the UW ILLiad listserv. It serves the same purpose as the national listserv but has experts from the UW campuses and the WiLS staff monitoring it actively. You can subscribe to the UW ILLiad email list by emailing Lisa Jewell.

The national replacement for the ILLiad listserv will likely be Resource Sharing Portal. It is a wiki-like environment that OCLC maintains. The following are the 7 steps to become active in this national portal environment:

1. Go to ResourceSharing.WebJunction.org
2. Create Account (if not already WebJunction user or if you already have a username or password for WorldCat Registry, WorldCat.org, FirstSearch or Online Service Center-you can use the same one to get into WebJunction)
3. Sign in
4. Go to My Account / Edit Account
5. Update "My Affiliations" and "Viewing Options"
6. Choose the "Resource Sharing" Affiliation or
7. Choose "MyWebJunction"

- Eric Robinson
WiLS ILL Coordinator

Special messages in OCLC are messages that indicate that there has been a problem, either in borrowing or lending,  that needs to be corrected.  These messages should be checked daily.  Following is a short primer about how you should handle special messages.

Within Worldcat Resource Sharing, under Borrowing there is a queue called Special Messages/Borrower and within this queue there are two types of messages:

1. OVERDUE -  the library has received the item but it is now overdue (this applies only to loans). Worldcat Resource Sharing automatically generates the overdue message fourteen days after the due date.  The two options here are:  "Return with today's date" or "Renewal Request" (indicate the desired due date).
   
   
2.  RECEIVED? -  the  item (either a loan or an article) has been shipped but the borrower has not indicated that it has been received.  Again Worldcat Resource Sharing automatically generates this message (fourteen days after a loan has been shipped and seven days after a copy has been shipped).  You have two options:  to click the box saying "Yes this item was received" or the box saying "not received".

Within Worldcat Resource Sharing under Lending there is another queue called Special Messages/Lender and there are also two types of messages within the queue:

1. COMPLETE? - the borrowing library  has indicated that they have returned the loan but the lending library has not indicated they have gotten it back.  Worldcat Resource Sharing generates this message fourteen days after the borrower indicated it has been returned. If you did get the item back, simply complete the record in OCLC.  If you have not gotten it back, contact the borrowing library (remember under ILL protocol the borrowing library is responsible for items, including payment for lost material, once it leaves the lending library).
   
   
2.  NOT RECEIVED -  the borrowing library has indicated that they have not received the item.  This is the one special message that is not generated automatically by Worldcat Resource Sharing but is generated by the borrowing library.  If it is an article, just resend it after verifying  the correct electronic or street address. If it was a loan, try to track down the item (again the borrowing library is responsible for the item once it leaves the lending library).

For ILLiad users, under the OCLC link on the general update form, there is a drop down option that says "Special Messages" both within the lending and borrowing modules.  I used to write down the ILL numbers on a piece of paper and then processed the special messages within the general update form until I discovered a trick a few months ago.  Open up the record and then at the top bar click on the "Show" tab.  Then choose "transaction" which will bring you to the general update form for that transaction where you can easily deal with the request.  Of course this will all change once we switch to ILLiad 8.0 but it should be useful for a few weeks.

For all special messages, if there is no response after 180 calendar days, the request is archived to Closed Requests.  More detailed information regarding special messages can be found in OCLC's documentation at www.oclc.org/us/en/support/documentation/resourcesharing/using/userguide/special_messages

If you have any questions regarding special messages, please contact me at reshaw@wils.wisc.edu.

- Bob Shaw

WorldCat Resource Sharing Basics Online course (see details)

This course covers the basics of using the OCLC WorldCat Resource Sharing system for Interlibrary Loan. The course in online format will be delivered over 2 days consisting of two hour long sessions as a lecture demo with hands on homework exercises of about another 1 hour per day. There is a supporting website included.

Online course dates (1- 3 pm Central Time each day):
December 14 and 16, 2009
January 20 and 22, 2010

WorldCat Resource Sharing Tricks Online course (see details)

The on-line webinar version will be delivered over 2 days consisting of two hour long sessions as a lecture demo with hands on homework exercises of about another 1 hour per day. There is a supporting web site included.

Online course dates:
December 21 and 22, 2009 1:00 - 3:00 PM Central Time each day

Fees
$100 Non-Level 1 WiLS Members (register)
$50 Level 1 WiLS Members (register)

For more information contact Mark Beatty
608.265.5719
e-mail mbeatty@wils.wisc.edu

The project to implement a new Policies Directory has been underway for the past year and is finally coming to fruition. The install will also include a new underlying database and platform for the Policies Directory.

Your access to the Policies Directory will remain the same.

• Via the existing URL illpolicies.oclc.org using your OCLC ILL authorization and password.
• Through the WorldCat Resource Sharing interface; click the Policies Directory link, or the "Libraries that Own Item" screen, or click on the red "?" next to the library symbol.
  
• Via the existing links in ILLiad and the WorldCat Services Administrative module.

All existing data such as policies, deflections, and contact data will remain. You do not need to make any changes to your existing Policies Directory data.

OCLC has implemented some new features, including real-time supplier status, an improved more user friendly interface and integration with WorldCat Registry. A complete list of changes and enhancements is located at www.oclc.org/info/policies/
Coming later this week — a preview environment for a sneak peak at the new interface. Details to follow.

Important Note OCLC ILL Down Time Due to the Install: The Policies Directory interface and access to the data in the Policies Directory will be unavailable from 8:00 pm Saturday, December 12th through 6:00 am Sunday, December 13th Eastern Standard Time.

WorldCat Resource Sharing will be unavailable on Sunday, December 13th
from 2:00 am—6:00 am Eastern Standard Time.

New features

• OCLC supplier status changes are now reflected in real time in the WorldCat Resource Sharing interface.
• Supplier status changes can be scheduled ahead of time via the 'Schedules' tab to plan for holiday closures, vacation schedules, etc.
  
• Deflection, Copy, and Loan policies are all contained on one screen - less clicking to find the information that you need to help you make borrowing decisions.
• The number of policies defined is included on the 'Policies' tab to make it easy to see at one glance whether or not any policy information is available
• Search function now always available via the panel on the left side of the screen.
  
• Basic and Advanced search combined into one search function.
  
• Institution symbol search now an exact match search, no need to enter quotes before the search to get an exact match.
• Contact types updated to more accurately reflect real world use.

Changed features

• Quickview/Information moved to the Profile tab.
  
• Reciprocal lender field removed.
  
• Regional Service Provider field removed
  
• International lender field is no longer a Yes/No field. It is now based on the countries specified in the lending policies.
• Library type is now 'Institution type' and is based on the single type that is defined in the WorldCat Registry.
  
• Units no longer used. All data combined under single institution entry.
  
• Ability to have multiple contacts and shipping addresses to accommodate different branch locations.

WorldCat Registry data incorporated into Policies Directory interface

This information can be updated in the WorldCat Registry interface and changes will be reflected in the Policies Directory within an hour.

• Institution name and Also called name (ex. University of Minnesota Biomedical Library)
  
• Location (city, state/province and country)
  
• Institution type
  
• OCLC symbols
  
• Catalog, home page and lending URLs
  
• FEIN

Mark Beatty
608.265.5719
e-mail mbeatty@wils.wisc.edu

ALDO LEOPOLD COLLECTION
Funded by the National Historical Publications and Records Commission (NHPRC), the Aldo Leopold Archive houses the raw materials that document not only Leopold's rise to prominence but the history of conservation and the emergence of the field of ecology from the early 1900s until his death in 1948. These additions represent archival series 9/25/10/9-1: Photograph Albums and include photographs from Leopold's childhood, school years, early Forest Service career, and later years as a wildlife professional and university professor. Also included are many family photographs and outdoor shots, particularly of activities at the family's Wisconsin River property.

ARTS COLLECTION
Latin America Cartonera Publishers Database
The "Cartonera" publishing phenomenon began in Buenos Aires in 2003 and was spearheaded by writers and artists interested in reconfiguring the conditions in which literary art is produced and consumed. They came up with a progressive new publishing model that challenges and contests the neo-liberal political and economic hegemony. 508 new images have been added to this expanding database, which holds examples of the hand painted and assembled cardboard covers from throughout Latin America.

DIGITAL LIBRARY FOR THE DECORATIVE ARTS AND MATERIAL CULTURE
Les edifices antiques de Rome
Antoine Desgodets [also Desgodetz], 165-1728, was a French architect and theorist, known for his meticulous documentation of classical architecture in and around Rome. Les edifices antiques de Rome, first published in 1682, provided precisely measured drawings of ancient buildings for those interested in the exact proportions of the structures. Eighteenth century Neoclassical architects relied on the text and engravings as a sourcebook. Thomas Jefferson acquired Desgodets' treatise while serving as American ambassador in Paris during the 1780s, and architectural features of his home at Monticello can be traced to this book. Two editions of Les edifices antiques de Rome have been digitized here, both taken from the collections of the University of Wisconsin, Madison, libraries.

Guide to the Indexing of South Asian Studies Periodicals
The periodical literature from and about South Asia is immense, yet unfortunately only a small proportion of it has been indexed, either in print or electronic format. Even in cases where a title has been indexed, more often than not, the indexing sources and services have not remained current, nor have they grappled with the unique questions presented by the languages and scripts of South Asia. In an attempt to rectify this problem the Guide to the Indexing of South Asian Studies Periodicals identifies and lists South Asian periodical titles and identifies if a particular title has been indexed and if so, to what extent. Congratulations should be extended to many but in particular to Mary Rader, Leah Ujda, Sarah Calhoun and Rose Smith.

______________________________________
MILLS MUSIC LIBRARY SPECIAL COLLECTIONS

American Sacred Music
American Sacred Music provides full text access to sacred music published in the United States, with a focus on publications from the Midwest. Dating from the 19th and early 20th centuries, these are primarily collections of hymns and anthems, with other types of sacred music, such as cantatas and revival songs, also represented. We have just added 18 new titles and more will be added in the coming months. Thanks to Ron Wiecki and Jeanette Casey for their continued work on this and many other Mills Library projects.

Mills Music Library Sheet Music
The Mills Music Library Special Collection contains several sheet music databases. We have just added 245 images to the Wisconsin Sheet Music Database. The collection contains music written by Wisconsin composers, published by Wisconsin publishers, and pieces whose subject matter is Wisconsin. More images will be added to the index throughout the coming year.

______________________________________
STATE OF WISCONSIN COLLECTION
Historical County Plat Maps from South Central Wisconsin and Early Madison City Directories

This digital collection of historic plat books, city directories, and atlases provides accessibility to early information about South Central Wisconsin, specifically Columbia, Dane, Portage and Wood counties. The newest addition is Wright Directory Co's. classified buyer's guide : the business, commercial, manufacturing and professional interests for 1921.

______________________________________
UNIVERSITY OF WISCONSIN COLLECTION
Since 1948 the University Communications Library has served the research needs of University Communications staff by maintaining a collection of university-related newspaper and magazine clippings, collecting university publications, providing information to answer queries about the university's history, and preserving materials to be transferred to the UW-Madison Archives and Records Management Service. Located in the basement of Bascom Hall, the library's main collection consists of nearly 30,000 files of news clippings about people, departments, buildings, and subjects related to the University of Wisconsin-Madison. The first batch of materials included in the collection focus on protest at UW Madison, the Wisconsin Idea, Aldo Leopold and much more. Materials will be added on a regular basis. Special thanks to Michelle Wyler for her work on creating this collection.

Madison Class Albums
UWClassAlbums>at least 1872 until the early 1890s, when the Badger yearbook seemed on pretty firm footing, most classes at the University of Wisconsin created a class album. All of the albums have photographs of students, and sometimes faculty members. Many of the albums also have autobiographical essays, which range from very short, basic facts to some which are more than a page with students obviously responding to a series of questions. Some also include a history of the class, usually written by the class historian.These albums are invaluable sources for the early history of students on campus.

Meuer Albums
The William J. Meuer Photoart Collection is an outstanding visual history of the University of Wisconsin-Madison and its surrounding community. The collection was compiled by renowned local photographer William J. Meuer who with his brother, Roman, opened the Meuer Photoart House on State Street in 1916. Dating from 1888 to 1935, 25 large bound albums contain nearly 27,000 individual prints. Some are copies of photographs from other sources but the vast majority are originals taken by Mr. Meuer and, occasionally, other photographers. The newest additions are volumes 9-16 and cover the years 1922-1930.

UW Madison Campus Voices
The University of Wisconsin-Madison Oral History Project was established as part of the University History Project in 1971. Its initial charge was to interview prominent emeritus faculty members about their research and careers at the University. Over the years, the Project became a part of the UW-Madison Archives, changed from a project to a program, and expanded its scope to include interviews with campus administrators, staff, and students as well as faculty. Taken individually, these interviews reflect the careers and interests of the interviewees; taken collectively they constitute a narrative of the development of the University over time. As such, they form an invaluable part of the historical record of the University in its over 160 years of existence. This is intended to be a growing collection with oral histories added on a regular basis. The inaugural batch includes interviews with George Mosse, David Cronon and Cora Lee Kluge, among others. Congratulations should be extended to Troy Reeves, David Null, Steven Dast, and Vicki Tobias.

The University of Wisconsin - Madison Athletic Department Collection
Women's Sports Media Guides
The Wisconsin Athletic Communications Office has for years produced media guides for all of the sports at the UW-Madison. These publications have evolved over time. They once were intended solely for use by the media as factual reference guides. They have since become "yearbooks," publications designed to assist in the recruitment of student-athletes to the UW. They are filled with biographical and historical information that Badger fans will enjoy. This batch of materials includes medias guides for women's basketball, volleyball and hockey.

Please let us know if we can be of service.
Thank you,

—Fran Metcalf, fmetcalf at wils.wisc.edu
Phone: 608.263.4981
Fax: 608.263.3684
Submit a reference request